Urgently Require Administrative Officer

Job Description

Job Title: Administrative Officer

Department: Administration

Location: [Specify Location]

Reports to: [Specify Supervisor or Manager]

Job Summary:We are seeking an experienced and organized Administrative Officer to oversee and manage the day-to-day administrative and operational functions of our organization. The Administrative Officer will play a pivotal role in ensuring efficient administrative processes, compliance with policies and procedures, and effective coordination among various departments.

Key Responsibilities:

1. Administrative Management:

   • Oversee and manage daily administrative operations, including office organization, records management, and document control.
   • Develop and implement administrative policies, procedures, and best practices.

2. Office Coordination:

   • Ensure a smooth flow of communication and coordination among departments and teams.
   • Monitor office supply inventory and coordinate procurement as needed.

3. Facilities Management:

   • Supervise office maintenance, cleanliness, and security.
   • Liaise with vendors, contractors, and building management for facility-related issues.

4. Calendar and Meeting Management:

   • Coordinate executive calendars, schedule appointments, and plan meetings.
   • Prepare meeting agendas, materials, and minutes as required.

5. Budget Oversight:

   • Assist in budget planning and management for administrative expenses.
   • Track expenditures, process invoices, and maintain financial records.

6. Human Resources Support:

   • Assist with HR-related tasks, including recruitment coordination, onboarding, and record-keeping.
   • Manage employee attendance and leave records.

7. Compliance and Documentation:

   • Ensure compliance with statutory and regulatory requirements.
   • Maintain accurate and up-to-date records, contracts, and agreements.

8. Vendor and Supplier Relations:

   • Negotiate contracts, review service agreements, and manage vendor relationships.
   • Procure office supplies and services cost-effectively.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
• Proven experience as an Administrative Officer or in a similar administrative role.
• Strong leadership and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software and tools, including Microsoft Office (Word, Excel, Outlook).
• Familiarity with administrative and financial software.
• Attention to detail and the ability to prioritize tasks effectively.
• Strong problem-solving skills.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and administrative skills. Please send applications to Careersathi.in@gmail.com