Job Title: Administrative Officer
Location: [Specify Location]
Reports to: [Specify Supervisor or Manager]
Job Summary:We are seeking an experienced and organized Administrative Officer to oversee and manage the day-to-day administrative and operational functions of our organization. The Administrative Officer will play a pivotal role in ensuring efficient administrative processes, compliance with policies and procedures, and effective coordination among various departments.
- Oversee and manage daily administrative operations, including office organization, records management, and document control.
- Develop and implement administrative policies, procedures, and best practices.
- Ensure a smooth flow of communication and coordination among departments and teams.
- Monitor office supply inventory and coordinate procurement as needed.
- Supervise office maintenance, cleanliness, and security.
- Liaise with vendors, contractors, and building management for facility-related issues.
Calendar and Meeting Management:
- Coordinate executive calendars, schedule appointments, and plan meetings.
- Prepare meeting agendas, materials, and minutes as required.
- Assist in budget planning and management for administrative expenses.
- Track expenditures, process invoices, and maintain financial records.
Human Resources Support:
- Assist with HR-related tasks, including recruitment coordination, onboarding, and record-keeping.
- Manage employee attendance and leave records.
Compliance and Documentation:
- Ensure compliance with statutory and regulatory requirements.
- Maintain accurate and up-to-date records, contracts, and agreements.
Vendor and Supplier Relations:
- Negotiate contracts, review service agreements, and manage vendor relationships.
- Procure office supplies and services cost-effectively.
- Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
- Proven experience as an Administrative Officer or in a similar administrative role.
- Strong leadership and organizational skills.
- Excellent written and verbal communication abilities.
- Proficiency in office software and tools, including Microsoft Office (Word, Excel, Outlook).
- Familiarity with administrative and financial software.
- Attention to detail and the ability to prioritize tasks effectively.
- Strong problem-solving skills.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and administrative skills. Please send applications to Careersathi.email@example.com