Urgently Require Admin Assistand in Bhubaneswar

Job Description

Department: Administration

Location: Bhubaneswar

Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support our administrative and office management functions. The Administrative Assistant will play a vital role in ensuring the smooth operation of our office by handling various administrative tasks, coordinating schedules, and providing support to team members.

Responsibilities:

1. Administrative Support:

   • Manage and maintain office records, files, and documents.
   • Handle incoming and outgoing correspondence, emails, and phone calls.
   • Assist with document preparation, formatting, and proofreading.

2. Calendar Management:

   • Coordinate appointments, meetings, and travel arrangements for team members and executives.
   • Maintain and update calendars to ensure accurate scheduling.

3. Communication:

   • Serve as a primary point of contact for internal and external inquiries.
   • Answer and direct incoming calls and greet visitors in a professional manner.
   • Distribute internal communications and announcements.

4. Office Supplies and Inventory:

   • Monitor and replenish office supplies and stationery as needed.
   • Maintain inventory records and place orders for supplies.

5. Meeting Support:

   • Prepare meeting agendas, materials, and presentations.
   • Arrange meeting logistics, including room setup and catering.

6. Expense Management:

   • Assist with expense tracking, reimbursement requests, and budget management.
   • Maintain records of office-related expenditures and invoices.

7. Document Management:

   • Organize and maintain electronic and physical files, ensuring accessibility and confidentiality.
   • Assist with document scanning, filing, and archiving.

Qualifications:

• High school diploma or equivalent; additional education or relevant certifications are a plus.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in office software and tools, including Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professional and friendly demeanor.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and administrative skills. Please send applications to Careersathi.in@gmail.com